Canterbury Surrey Hills Community Finance Ltd

Annual Reports

Corporate Governance

The Company adopted the following governance strategies, policies and procedures to ensure it complies with the law, including the Corporations Act 2001 and the NSX Listing Rules.

 

Board Governance Framework

The Board Governance Framework identifies and documents the roles and obligations of directors. The framework promotes ethical, considered and independent judgment of the matters before the Board, set out as a code of conduct. It highlights the statutory obligations on directors generally, and also sets out the expectations for directors in terms of time dedicated to Company affairs.

 

Monthly secretary reports

The Company Secretary reports to the Board each month about the various compliance obligations, and notes any outstanding matters. The Company Secretary manages all NSX and ASIC reporting requirements, and monitors compliance with the franchise agreement and Company constitution.

Compliance calendar

The Compliance calendar defines and lists the Company’s compliance requirements, and is reviewed by the Audit and Governance Committee annually. The Secretary reports individual items to the Board each month.

Share trading policy

Directors and Officers cannot trade in the Company‚Äôs shares except during two periods after disclosing the Company‚Äôs accounts, and provided they do not possess ‚Äėinside information‚Äô.

Privacy policy
The privacy policy considers the privacy of shareholders, community groups and other stakeholders.

Company structure

The Company executive consists of our Directors, Company Secretary, Treasurer and Senior Manager. Directors are also involved in many practical roles, such as marketing and risk management.

The Board Governance Framework lists responsibilities that remain with the Board and those delegated to committees or officers, which are listed in the delegations register. This register identifies the officer with delegated authority and any limits that apply to that authority.

Board performance review

The Board Governance Framework identifies the processes for reviewing the Board’s and other officers’ performance:

  • The Audit and Governance Committee reviews the Board when directed by the Chairman. An external body may conduct this review.
  • The Chairman and the chair of the Audit and Governance Committee review the performance of the committees annually.
  • The Chairman reviews each director‚Äôs performance annually.

 

Role of the Chairman

The Chairman is responsible for a range of roles that deal with leading the Board and the Company. The Chairman’s principal role is to facilitate effective discussion and decision making at Board meetings.

The Chairman must be an independent non-executive director.

Role of the Treasurer

The Treasurer is responsible for ensuring accurate, legally compliant company accounts are maintained.

 

Role of the Company Secretary

The Company Secretary is responsible for providing high level expertise and advice on the governance structures and procedures adopted by the Company.

 

Role of the Senior Manager
The Senior Manager is responsible for banking operations. It links the Board to Bendigo Bank and its systems and procedures.

 

Board appointments

Shareholders elect directors for a maximum of three years, with retirements on a rotating basis. The Chairman canvasses each director’s plans to remain on the Board each year. The Board Governance Framework considers the ongoing succession planning for the Board’s composition. The Board has a skills matrix to identify the various skills and experience of its current members and to identify the skills to be recruited in the future. There is no standing Nominations Committee, but the Board appoints a committee when considering appointing a new director.

All new directors must satisfy a comprehensive due diligence process that meets the requirements of the Company’s and Bendigo Bank’s risk management systems. There is also an induction process for new directors, so they can learn as much about the Company and contribute to the Board’s functions as soon as possible.

The Board does not have a formal diversity policy because of the Company’s small size and the small geographic area it serves. The Board aspires to a greater gender balance, but is mindful that service on the Board is not remunerated on commercial terms and the limitations this creates.

Communication procedures

The Company aims to provide timely and relevant information to shareholders throughout the year. The Company releases newsletters (both electronic and hard copy) throughout the year, which are sent directly to shareholders. The Company also writes to shareholders directly about important matters.

The Company discloses information as necessary to comply with the continuous disclosure requirements of the Corporations Act 2001. The disclosures are published on the NSX website at http://www.nsxa.com.au/summary/CSH

Risk management

The Company has a formal Risk Management Policy and tools to identify and record risks and is monitored by the Audit and Governance Committee.

Bendigo Bank, as the franchisor to the Company provides each branch with an internal audit system for operational and lending risks. It reports the results of these audit visits to the Board and the Senior Manager. The Audit and Governance Committee monitors these reports and reviews any recommended changes.

 

Conflicts of interest

The Company maintains a Conflicts of Interest register to record each director’s ongoing material personal interests. The Company Secretary manages the register and reports to the Board every three months. Further, every Board and committee meeting has a scheduled item calling for participants to declare any actual or potential conflicts of interests with the scheduled agenda items.

The Company has a policy for managing actual and potential conflicts of interest. Conflicted directors must be absent from discussions on the conflicted issue. The policy also defines the process for obtaining products or services from a director, including ensuring the transaction is on arms length terms.

Political donations

The terms of reference for the Community Investment and Marketing Committee prohibit it from considering donations, grants or sponsorship for political or religious purposes, except in limited circumstances (such as fetes or events for the purposes of tolerance and understanding).

Share Registry

Who looks after the share registry?

BoardRoom Pty Limited manage and maintain the shareholders register on the Company’s behalf:

Boardroom Pty Limited

Level 12, 225 George Street

Sydney NSW 2000

 

Telephone:      +61 2 9290 9600

Fax:                 +61 2 9279 0664

Email:              enquiries@boardroomlimited.com.au

Web:                www.boardroomlimited.com.au

 

How do I buy or sell shares?
You can buy and sell shares listed on the stock exchange through an NSX broker. You can find a list of brokers here. You must have all your share certificates to sell shares.

If a shareholder passes away, the share registry has forms to transfer the shares.

The share registry also has forms for making an off-market transfer.

 

Can the Company buy my shares back from me?

No, the Company can only buy shares if shareholders approve a defined Share Buy-back Scheme. There is currently a share Buy-back scheme in place. See information below.

 

NSX Announcements

Share Buy-Back Program

Latest Community Projects

'Back to School' at Soccer Trivia night

The Ashburton United Soccer Club (and Alamein Football Club) recently held their major annual fundraiser. The Trivia night themed ‘Back to School’ was a great success and an opportunity for the Ashburton Community Bank¬ģ to present sponsorship and incentive cheque payments.¬†$9,500 was provided to the club in Sponsorship and Banking Rewards payments, in recognition of recent home loans taken out by club members. ¬†The night was a huge success with the club raising much needed funds to support the many programs they offer.

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Community Bank¬ģ Under 16's Grand finalists again

The Ashy Redbacks Community Bank¬ģ Under 16 girls made the Grand Final for the third successive year. These girls showed great team spirit and although not the premiers this time they played a great game against the undefeated Kew Comets.
The Ashburton Community Bank¬ģ has been proud to be the naming sponsor of this team for the last two years. We look forward to continuing our involvement in season 2018. Well Done to all involved on a fantastic season.

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Supporting East Camberwell Tennis Club

Staff at the Canterbury Community Bank¬ģ Branch were busy preparing promotional materials for the East Camberwell Tennis Club event held recently. ¬†Committee member Charles Povey (pictured with Ashley Wingfield) is grateful for the support of the Community Bank¬ģ and encourages club members to contact us for their banking needs.

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Ladies Lunch at Old Scotch Football Club

Chariman Juliann Byron recently attended the Old Scotch Football Club ladies lunch at the Camberwell Sports Ground. Pictured here with the club’s number one ticket holder Susan Alberti AC and Club President Tim Shearer.
The Community Bank¬ģ is a proud sponsor of Old Scotch Football Club and has a long standing relationship with this group. Old Scotch had three premiership victories with the Premier B, Premier B Reserves and Premier Thirds all taking home premierships in Season 2017. Well Done to all involved.

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All set for the Surrey Hills Music Festival

Maggie Stamoulis, Manager of the Surrey Hills Community Bank¬ģ Branch recently presented Melissa Chipp (left) Surrey Hills Music Festival Director with a cheque for $7,000 for sponsorship of the Festival being held in November. Pictured here with Maggie and Melissa is Shima Ibuki and Chris Young from the Surrey Hills Neighbourhood Centre. The Music Festival is the premier community music event in the area and our Surrey Hills Branch is a proud sponsor again in 2017.

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Men's Health & Sport raises funds for FightMND

More than 90 guests attended our Spring Business Breakfast held at the MCC Sports Club in Kew. Gerard Whateley, Neale Daniher AM and David Parkin OAM provided an engaging, insightful and at times humorous discussion about men’s health and sport. ¬†The event raised funds for Neale’s Charity Fight MND. More than $7,500 was raised through ticket and raffle sales and a donation from the Canterbury, Ashburton, Balwyn & Surrey Hills Community Bank¬ģ branches.

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Financial Inclusion at Swinburne University

Our group of Community Bank¬ģ branches are pleased to be supporting Swinburne‚Äôs Financial Inclusion Action Plan. As part of a commitment to ensuring their students realise their educational potential, Swinburne has developed a Financial Inclusion Action Plan to better support students. Through a number of initiatives and programs, they provide support for students who have been exposed to financial hardship and who may struggle with other difficulties triggered by financial stress. Funding provided by the Community Bank¬ģ will enable this program to meet its objectives

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Hawthorn Amateur Football club- Social Media winners

Congratulations to the Hawthorn Amateur Football Club Ashy Redbacks for winning one of our $2,000 sponsorship’s at the recently held Maximising the Value of Social Media Workshop. The club are very active on Social Media ensuring they recognise their sponsors at every opportunity. Well Done Hawthorn! Chairman, Juliann Byron presented to the cheque to club representatives Greta Drane and Kate Masters at the event.

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Chilean Independence Celebrations

The Canterbury Community Bank¬ģ supported the Sauzal Folkloric Dance Group who participated in Chilean Independence day celebrations. Numerous events are held throughout Melbourne during September for the Chilean community to commemorate the date Chile declared independence from Spain. Canterbury Community Bank¬ģ Branch Manager, Shuro Shome, Senior Manager, Nick Coker and Canterbury staff member Harrinson Gomez attended the event.

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Ashburton United Soccer Club- Social Media Winners

Congratulations to the Ashburton United Soccer Club for winning one of our $2,000 sponsorship’s at the recently held Maximising the Value of Social Media Workshop. The club are very active on Social Media ensuring they recognise their sponsors at every opportunity. Well Done Ashburton United! Chairman, Juliann Byron presented to the cheque to club representatives Lesley Gemmell and Hannah Charman at the event.

Read more
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